We are looking for a proactive and organized Workplace Assistant to join our growing Office Team. This is an exciting opportunity to work in a fast-paced environment supporting the smooth operation of our Madrid office.

As a Workplace Assistant, you will be responsible for monitoring and managing office supplies, coordinating maintenance and cleaning services, maintaining professional relationships with vendors and service providers, and supporting the coordination of courier services, postage, shipping, and billing.

You will also assist with onboarding and induction of new employees, welcome clients, visitors, talents, and team members to the office, and help organize employee engagement activities and office events.

You will provide general administrative support and assist with ad hoc tasks as needed.

Key Responsibilities and Activities:

• Facilities & Office Management:

  • Monitor and manage office supplies including stationery, electronics, furniture, and consumables.
  • Coordinate maintenance and cleaning services to ensure a safe, clean, and functional workplace.
  • Maintain professional relationships with vendors and service providers.
  • Support the coordination of courier services, postage, shipping, and billing.

• People & Culture:

  • Assist with onboarding and induction of new employees.
  • Welcome clients, visitors, talents, and team members to the office, ensuring a positive experience.
  • Help organize employee engagement activities and office events.

• Administrative Support:

  • Book travel and accommodation for visiting staff or guests.
  • Provide general administrative support and assist with ad hoc tasks as needed.

Qualifications and Educational Requirements:

• Fluent in Spanish and English (written and spoken).
• Minimum 1 year of experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Ability to manage multiple tasks in a fast-paced environment.
• Must be available to work onsite part time from 9 am to 1 pm.
• Experience in Facilities or Health & Safety is a plus.

We offer an annual salary of 11.000€.

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